• Madison, WI, USA
  • 18
  • Hourly
  • Full Time

Health, Dental, Life, Disability and other insurance, 401k + Safe Harbor Match, Tuition Reimbursement, and More!

This position has a high focus in completing proposals to acquire work for our firm. Candidates with a strong background or interest in marketing, proposal creation, graphic design, or photo editing are a priority. This position also assists in our administrative department and requires some attention to non-marketing tasks as-needed.

Description of Duties

  • Prepare communications, such as emails, reports, proposals, and other correspondence
  • Creating and coordinating the proposal process including:
    • writing, editing, printing, collating, binding and mailing/uploading submittals
    • creating and producing marketing materials
    • attending proposal kickoff meetings
    • assisting with interview preparation and marketing materials quality control
    • coordinating events
    • preparing statement of qualifications
  • Create and maintain filing systems, both electronic and physical
  • Data entry for administrative departments
  • Collate and distribute mail
  • Process outgoing mail and packages
  • Assistance with office environment organization and supplies
  • Offer general staff support as needed
  • Handle sensitive information in a confidential manner

Skills & Qualifications

  • Decision-making: Make independent decisions and address the best way to handle specific tasks
  • Communications and collaboration: Collaborate with other administrators, support personnel, management, and clients on a regular basis
  • Organization skills: This is a core element of the responsibilities. Must know how to keep organized and prioritize tasks.
  • Writing: Spelling, grammar, sentence structure, and writing are essential. Strong proofreading skills required
  • Excellent time management skills and ability to multi-task
  • Attention to detail
  • Analytical skills
  • Recent experience or proficiency in Microsoft Office, including Word, Excel, and Powerpoint
  • Recent experience or proficiency in Acrobat
  • Recent experience with InDesign and Photoshop
  • Experience with Lightroom and Premiere are a plus, but not required
  • Experience at an architectural or engineering consulting firm is a plus

A successful candidate will have the following combination of education and/or experience. Any combination is acceptable:

  • Bachelor's degree (or higher) in marketing, business administration, communication arts, graphic design, or related discipline.
  • Associate degree in marketing, business administration, communication arts, graphic design, or related discipline with two years of related experience.
  • Four years of discipline related experience.

Pay rate is negotiable if considerable experience and qualifications are demonstrated. 

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