This position has a high focus in completing proposals to acquire work for our firm. Candidates with a strong background or interest in marketing, proposal creation, graphic design, or photo editing are a priority. This position also assists in our administrative department and requires some attention to non-marketing tasks as-needed.

Description of Duties

• Prepare communications, such as emails, reports, proposals, and other correspondence
• Creating and coordinating the proposal process including:
  • writing, editing, printing, collating, binding and mailing/uploading submittals
  • creating and producing marketing materials
  • attending proposal kickoff meetings
  • assisting with interview preparation and marketing materials quality control
  • coordinating events
  • preparing statement of qualifications
• Create and maintain filing systems, both electronic and physical
• Data entry for administrative departments
• Collate and distribute mail
• Process outgoing mail and packages
• Assistance with office environment organization and supplies
• Offer general staff support as needed
• Handle sensitive information in a confidential manner

Skills & Qualifications

• Decision-making: Make independent decisions and address the best way to handle specific tasks
• Communications and collaboration: Collaborate with other administrators, support personnel, management, and clients on a regular basis
• Organization skills: This is a core element of the responsibilities. Must know how to keep organized and prioritize tasks.
• Writing: Spelling, grammar, sentence structure, and writing are essential. Strong proofreading skills required
• Excellent time management skills and ability to multi-task
• Attention to detail
• Analytical skills
• Recent experience or proficiency in Microsoft Office, including Word, Excel, and Powerpoint
• Recent experience or proficiency in Acrobat
• Recent experience with InDesign and Photoshop
• Experience with Lightroom and Premiere are a plus, but not required
• Experience at an architectural or engineering consulting firm is a plus

A successful candidate will have the following combination of education and/or experience. Any combination is acceptable:

• Bachelor's degree (or higher) in marketing, business administration, communication arts, graphic design, or related discipline.
• Associate degree in marketing, business administration, communication arts, graphic design, or related discipline with two years of related experience.
• Four years of discipline related experience.

Pay rate is negotiable if considerable experience and qualifications are demonstrated.